Parish Council Meeting – Opened at 8-50pm
Mrs S Burfoot
Mr T Chapman
Mr S Giles
Mr H Hunt
Chris Webber (Councillor for West Berks, Basildon ward)
The minutes from the last meeting 8th May 2003 where read,
agreed (with three minor amendments) and signed.
S Giles to produce some advertising material for the Parish Assembly to be
held on 22nd May at 8.00pm., and announce it on the village
web-site. (Action Complete)
T Chapman to create an agenda for the meeting (Action Complete)
S Burfoot to ask Mrs Rawlinson about hours/pay/responsibilities for Parish
Estimate was 4 hours a week – busy around Christmas and in July. Most of the work involved screening and
distributing material and liasing with West Berks Council. Pay scales
could be discussed, though because the precept for this year had already
been set, there would be not much more available than the £320 (including
expenses) that was paid last year.
S Giles to ask Liz Giles and Yvonne Sullivan whether they would be
prepared to take on the position of clerk. Neither was willing; however, Jessica Franklin was prepared to take on the position on
trial until the next meeting (Action Complete)
picking: Mr H Hunt to ask Phyllis Prior whether she was prepared to
continue doing this important task.
Phyllis was agreeable to this(Action Complete)
Mr T Chapman to ask Dominic Taylor whether he would continue to clear the
footpaths as necessary.
Dominic was not prepared to do this, but suggested that Ted Matthews might
be willing. Mr H Hunt to ask Ted for a quote for the work (Action
Continues: Mr H Hunt)
access: This matter had been discussed at the Parish Assembly immediately
preceding. Mr C Owens noted that the contractors had been asked to tender
for completion before 2004.
Mr H Hunt and Mr T Chapman will interview the contractor with the cheapest
quote to ensure that he is suitable. (Action Continues Mr H Hunt/Mr T
Guide: 4 copies were purchased and distributed. Mr S Giles to send a cheque for them to BALC (Action Mr S
3. Matters Arising
of Interests - Parish Councillors’ statements need to be handed to the
Clerk and sent off to West Berkshire Council, also a list of new members
needs to be sent. (Action: All)
Treasurer – Mr S Giles was proposed as Treasurer by Mr T Chapman,
seconded by Mr N Williams, and elected unanimously.
was noted that the rejection of the proposed TETRA mast at Pibworth had
been confirmed on appeal.
were no new planning applications.
cheques had been written:
(amount unknown) annual subscription
Estates (£1) – Village Hall ground rent
Hall insurance: a renewal notice had been received., though no competitive
quotes had been asked for. Mr N
Williams will look at it and if acceptable will discuss with Mr T Chapman
and subsequently pay for it.(Action: Mr N Williams/Mr T Chapman)
6. Any Other Business
Shop – The Shop Committee are trying to get a grant
for new tables, as they are more likely than the Village Hall Management
Committee to be successful. Any hirer
of the hall will be able to use the tables.
Storage was a possible problem, but the Cricket Club had indicated that
it should be possible to use the scorebox.
Issues about the Hall – There was again a discussion
about management of the Village Hall. Mr T Chapman agreed to look into a number
of issues, including:
who is on the committee
how are they elected
how is the hall financed
who owns the structure
(Action: Mr T Chapman)
Future ideas for the Parish Council – a letter and
brochure about funding from Mrs S Breen was handed to the Chairman.
Yattendon Grain Hauling – Concerns were shown about
the speed and size of the lorries travelling through the village. Mr T Chapman will write to Yattendon Estates
and ask them to address the problem (Action: Mr T Chapman)
Post Meeting Note – The Annual Return for the Parish
Council has to be sent to the Auditors by 18th July. In the absence
of a formal meeting in the interim, the completed return was completed by Mr S
Giles, agreed by Mr N Williams, signed by Mr S Giles (vice Chairman, pp
Chairman), Mr H Hunt (Internal Auditor) and Miss J Franklin (Parish Clerk), and
7. Next meeting
The next meeting will be
held on 24th July 2003, at 8pm at Aldworth Village Hall
Meeting Closed at 9.55pm